Protect and share creative work / Printable record
Make the creative choices visible.
A printable working record for collaborators to complete together before work is recorded, shown or published.
This is a conversation record, not a contract or legal advice. It does not decide or transfer copyright, intellectual property, ownership, confidentiality, employment, payment or moral rights. Pause and seek appropriate advice where those matters, a dispute or a binding licence need resolving.
Print it, complete it together and let each person keep a copy. Do not upload the completed sheet here. Build My Ikigai does not receive or store the names, contributions or choices recorded on it.
1. Project and review point
Project, piece or working title
Version or stage
Date discussed
Date we will review these choices
2. People, contributions and chosen credit
Use one block for each person. Add another sheet if needed.
Person or chosen identifier
Contribution, material or role
Public credit: chosen name, anonymous, collective credit or no credit
Anything about this contribution that must remain private
3. Material that came from elsewhere
Collaborator, commissioned or employer material and the permission we checked
Private stories, images, spaces or personal information and the specific consent we checked
Community, cultural or traditional knowledge and who has authority to agree its use
Copyrighted, licensed or public-domain sources and where the evidence is kept
4. What may happen to this version
Mark only what everyone has agreed, then add the exact audience, channel and limits.
- □ Show privately to a named person or group
- □ Display or perform publicly
- □ Photograph, film, record, screenshot or livestream
- □ Quote, caption, excerpt or translate
- □ Edit, adapt, remix or combine with other work
- □ Download, archive or keep after the session
- □ Use in a portfolio, publicity or a funding application
- □ Use as input to, or training or evaluation material for, an AI system
Agreed audience, channels and purpose
Limits: files, extracts, resolution, context, dates or places
5. What stays private
Material, drafts, conversations, locations, identities or process details that must not be shared
Where private files or physical material will be kept, and who may access them
6. Withdrawal, expiry and realistic removal
Permission ends or must be reviewed on
Who receives a change or removal request, and how
What we can reasonably remove, replace, anonymise or stop using
A public post or copy received by someone else may not be fully recoverable. Discuss that limit before publishing, not after.
7. Final check together
- □ Each person had a real choice to decline, stay private or ask for a change.
- □ Credit and anonymity choices are written as each person wants them.
- □ No one has treated this record as proof of ownership, a legal licence, funding readiness or a promised outcome.
- □ Any later change will be discussed and written on every kept copy.
Names or chosen identifiers and initials
Date
Build My Ikigai · by Marc Winn · buildmyikigai.net/facilitators/creative-collaboration-record